Last update: 10/12/2024
Purpose of this Policy
This policy explains how MC2MC vzw (“MC2MC”) processes your personal data, including the reasons for its use, sharing practices, retention periods, and your rights. This information is provided in accordance with relevant data protection laws, including the General Data Protection Regulation (EU) 2016/679 (“GDPR”).
In specific cases, additional privacy policies may apply to individual projects, applications, or events.
Who is the Controller?
The controller of your data is MC2MC vzw, Dreefstraat 7, 9260 Wichelen, Belgium, registered under Belgian law with number BE 0805.366.353. Hereafter, it may also be referred to as the “Controller.”
What Data Do We Collect and Use?
MC2MC vzw only collects and uses personal data as necessary, such as when you interact with us, use our website, communicate with our members, or attend our events. The data we may collect includes:
- Identification Data: Name, surname, photo, organization name, etc.
- Employment Information: Position, etc.
- Contact Details: Email address, phone number, personal or organizational address, etc.
- Bank Account Information: Used, for example, for reimbursements, or to process your (online) payments.
- Interaction Data: IP address, IP range, domain names, language, cookies, metadata, and other information collected through websites, applications, calls, emails, and interviews.
The data we process may be directly collected from you or obtained from other sources to verify or complete our records.
Legal Grounds for Processing Your Data
MC2MC vzw processes personal information based on the following grounds:
- Compliance with legal obligations;
- Performance of contractual or pre-contractual agreements;
- Your consent for specific purposes not covered by the above, such as newsletter subscriptions, social media engagement, contest participation, or survey responses.
Cookies
Cookies are text files that are placed on your computer to collect standard internet logging information and behavioral information. This information is used to track visitor behavior on the website and to compile statistical reports on the website.
For more information on which cookies we use, for what purposes and for how long they are stored on your browser, please refer to our Cookie Statement on our website.
Sharing Your Data
Your personal data is handled with the utmost confidentiality and security.
Data Sharing
MC2MC vzw does not generally share your personal information with third parties unless it is legally required or necessary to deliver our services. For example, we may share information with government authorities when necessary to fulfill public interest functions.
We may also share your data with trusted third-party vendors, service providers, contractors, or agents who perform services on our behalf. These services include, but are not limited to, data analysis, email delivery, hosting, customer service, marketing, event organization, and payment processing. Additionally, we may allow selected third parties to use tracking technologies on our Website to collect data on our behalf. This data helps us analyze user activity, determine the popularity of specific content, and improve the overall online experience.
Commitment to Privacy
We do not sell, rent, or trade your personal information to third parties for their promotional purposes. To safeguard your personal data, we have established data processing agreements with our processors. These agreements ensure that your data is only processed according to our instructions and not shared with other organizations. Our processors are also required to protect your data and retain it only for the duration specified by us.
Event Media Usage
By signing up for one of our events, you provide explicit consent for the use of photographs or videos taken during the event for promotional purposes. These materials may be used on our social media channels or included in marketing collateral. Due to the nature and scale of our events, we cannot guarantee that your image will not be captured. If you do not wish to appear in such materials, we recommend not attending the event, as accommodating individual requests would present significant logistical challenges.
International Data Transfers
If personal data is transferred to a processor outside the European Economic Area (EEA), we ensure that such transfers comply with this Privacy Statement and applicable data protection laws. Adequate safeguards will be in place to protect your personal data.
Data Security
MC2MC vzw implements reasonable technical and organizational measures to secure your data, protecting it from unauthorized access, use, loss, and modification.
Are my data being processed outside of Europe?
Your personal data will be stored within Europe. MC2MC vzw always endeavors to process personal data within the EEA as far as possible and, in any case, only transfers data to a non-EEA country if that country offers an adequate level of protection within the meaning of the GDPR, or within the limits permitted by the same law, for example by ensuring data protection through appropriate contractual provisions.
For payment information processed through our website, please consider Stripe’s privacy policy here: Privacy Policy.
Data Retention Periods
We retain your personal data only as long as necessary for the purposes for which it was collected, or for essential reasons such as legal compliance, dispute resolution, or complaint handling.
In general, data is retained as follows:
- Cookies: As described in detail in our cookie policy.
- Contact Form and Email Exchanges: Retained for 12 months after the last interaction.
- Log Files: Retained for 12 months after creation.
If longer retention is necessary, for example, to comply with legal obligations or resolve disputes, data may be retained beyond the stated periods.
Your Rights and Exercising Them
Under applicable laws, you have the following rights (subject to certain legal exceptions):
- Right of Access: Obtain information and a copy of your personal data.
- Right to Rectification: Correct any inaccurate or incomplete data.
- Right to Erasure: Request deletion of your personal data, with exceptions for necessary processing, legal mandates, or contract fulfillment.
- Right to Restrict Processing: Limit processing under specific conditions, such as contesting accuracy or awaiting the outcome of an objection.
- Right to Object: Object to processing based on personal circumstances.
- Right to Withdraw Consent: Withdraw consent at any time if processing relies solely on it.
To exercise these rights, please email your request, along with your name and specific question, to [email protected].
Contact Us
For any questions regarding this policy or your data, please contact us at:
- Email: [email protected]
For further information on data protection, visit the Data Protection Authority’s website: https://www.gegevensbeschermingsautoriteit.be.
Complaints
If you believe that MC2MC vzw has not processed your personal data in line with applicable laws, you may lodge a complaint with the Data Protection Authority:
Data Protection Authority (DPA)
Drukpersstraat 35, 1000 Brussels
Tel: +32 2 274 48 00
Fax: +32 2 274 48 35
Email: [email protected]
Website: https://www.gegevensbeschermingsautoriteit.be
Updates to this Policy
We review our policy regularly and reserve the right to make changes as necessary to reflect business or legal updates. Changes will be posted on our website at www.mc2mc.be, with the last update date indicated at the top of this policy.
Consent
By accepting this Privacy Policy, you give your general consent to all the processing described in this Privacy Policy for which consent is required.